By Fred Heinecke
The 50th annual Orange County Fair Commercial Wine Competition is fast approaching. This marquee event is put on by us, the Orange County Wine Society. The judging will be held May 30and 31 at the Costa Mesa Hilton. Many members volunteer for this huge event that will feature around 2,500 entries with about 100 wine professional judges in panels of five to taste the entries.
There are miles and miles of effort that goes into the logistics of this behemoth event. But the real magic is how all the entries show up in brown paper bags just in the right box and in the right order for the correct judging panel.
The footwork for this near impossible outcome is done by the cataloging crew, headed by Teri and John Lane with past crew chiefs Liz and Lloyd Corbett. The wineries enter their wines online and then ship the entries to the OCWS office. There is no fee to enter; the wineries only need to ship six bottles (yes, you counted right, that is 15,000 bottles of wine to deal with).
The cataloging crew labels each of the six bottles with the correct entry category and a letter A-F. This means, for example, they must know if the 80% Cabernet Sauvignon, 15% Merlot and 5% Malbec goes in as a Cabernet Sauvignon varietal or as a Meritage (this may take a telephone call to the winemaker to confirm their desired category). After the wines are labeled, they are sent to a correctly numbered and lettered box for temporary storage. The A and B boxes are the boxes for the Commercial Wine Competition. The A boxes are for serving the tastes to the judges and the B boxes are transported to the hotel to be available if a bottle has a fault such as a bad cork. Each year we use a handful of the B bottles.
All the boxes are double checked to confirm all the bottles are in the correct box. With the help of the Commercial Competition computer program, the pouring orders are set up with varietals and residual sugar content and new box labels are printed.
During the week before the competition volunteer crews place the 2,500 or so bottles into the labeled paper bags and get them into their final box that is labeled with the panel number and the day it will be served. On Friday, the 5,000 A and B bottles are transported to the hotel and end up on the correct steward table.
If you want to have some fun, meet other members and interesting wine makers and be amazed how it all comes together, volunteer for the 50th annual Commercial Wine Competition.